Associate Director, Contracts & Procurement – Government

FHI Clinical

Posted on: May 12, 2022

Closing: June 30, 2022

Salary: Undisclosed

Position Type: Full Time

Job Description

Summary of the Position:

The Associate Director, Contracts & Procurement (Remote) will support a global contracting and procurement function for a small, but quickly growing CRO start-up. S/he will support definition and process improvement efforts related to standardization / streamlining of operations and enhancing the value of the company.

This position is responsible for supporting the drafting, negotiation, review & approval, and execution of contracts with FHI Clinical's US Government customers, associated vendors and strategic partners.  Reporting to the Director, Global Contracts & Procurement, the candidate will work closely with senior management in the Finance, Proposals, Clinical and Business Operations to support sponsored projects and internal requirements.

The Associate Director will lead the review process for simple to complex contractual arrangements and independently manage large strategic projects and corporate initiatives. The successful candidate will provide support to other members of the Contracts & Procurement team as required.  This position will be remote (home-based).

Essential Functions:

  • Responsible for managing the relationships between FHI Clinical and its USG customers and/or Prime Contractors

  • Responsible for the drafting, reviewing, negotiating, finalizing, and managing agreements with third parties (sponsors & vendors) including, but not limited to: confidentiality agreements, consulting agreements, master services agreements, clinical trial agreements, statements of work, change orders, task orders, and data privacy and information security agreements.

  • Design, implement and follow department processes to maintain transparency to the review/negotiation process for internal stakeholders and track the status of current contracts from the opportunity to closeout in the CRM tool.

  • Interact with various internal clients and functional groups to effectively address legal and business questions and provide guidance as well as practical solutions. Identify risks and efficiently communicate those risks to appropriate internal decision-makers for discussion and resolution.

  • Advise operations staff, finance partners, and other stakeholders at all levels regarding contract terms and conditions, applicable policies and procedures, and best practices to advance FHI Clinical's business objectives.

  • Assist with the development of policies, processes and SOPs that standardize and streamline the internal contracting process, including developing and updating contract templates and standard provisions to be utilized in various scenarios

  • Sound business judgment is required; escalation of troublesome or unfamiliar contract/legal questions as appropriate.

  • Understand risk mitigation strategies and make credible and supportable arguments during negotiations or issue resolution.

  • Must have excellent customer-service orientation, a high degree of professionalism, and the ability to work in an entrepreneurial setting.

Knowledge, Skills and Abilities:

  • In-depth knowledge of the Federal Acquisition Regulation and its supplements (HHSAR), with a working knowledge of budgeting/pricing and indirect rates.

  • Extensive experience drafting, reviewing, and negotiating a wide range of agreements in support of US Government programs. Ability to review, analyze, assess risk, and summarize findings for standard and non-standard contractual agreements.

  • Knowledge of general corporate business practices, applicable regulations and principles, and subcontracting / vendor management practices

  • Excellent negotiation skills and understanding of the negotiation process, particularly as it relates to subcontracting/vendor management.

  • Solid understanding of relevant business systems needed to support contract and procurement management activities (Microsoft 365).

  • Ability to meet business-driven deadlines and commitments while maintaining a high level of quality and professionalism.  Proven track record demonstrating ability to work collaboratively with geographically dispersed teams.

  • Excellent written and oral communication skills.

  • Exercises discretion and good judgment while handling confidential and sensitive information with the ability to show good judgment, honesty, and trust-building behaviors in all dealings.

Position Requirements:

  • Education: Bachelors’ degree required; Masters’ or Professional Degree preferred, such as MBA, J.D., or the international equivalent.

  • Preferred Job-Related Experience: 5-7 years of experience in federal contracting required; experience as a US Government Contracting Officer preferred. Experience in line management and oversight roles a plus

  • Preferences: Any training specific to the role, such as contract negotiation, process improvement, or other. Knowledge of PMBOK / CMBOK principles is a plus. Familiarity with Microsoft Office 365 suite of products.

Physical Expectations:

  • This role is typically home-based

  • Majority of time spent on the computer, some meetings

Travel Requirements:

  • The expected travel time is <10% for this position.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned with or without notice.

FHI Clinical, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military.

FHI Clinical

Posted on: May 12, 2022

Closing: June 30, 2022

Salary($): Undisclosed

Position Type: Full Time

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