We are seeking a skilled and detailed-oriented finance professional to join our project finance team. As a Project Analyst, you will play a crucial role in supporting the financial success of clinical trial projects though cross-functional collaboration, critical thought analysis, and analytical problem solving. The Project Analyst is responsible for several project financial components; revenue recognition, invoicing, forecasting, risk analysis, budget & contract management, change order development, ad hoc financial analysis, Investigator Grant processes, and or various internal and external deliverables.

The Project Analyst role will report to the Senior Director of Finance and Administration and will perform duties in accordance with ProSciento’s values, policies, and procedures.

DUTIES AND RESPONSIBILITIES:

The Lead Analyst is a leadership position responsible for overseeing a team of analysts while driving strategic financial and operational initiatives. This role requires a combination of hands-on financial expertise, team management, and strategic vision to ensure project and organizational success. The Lead Analyst plays a critical role in shaping processes, fostering professional growth within the team, and serving as a key liaison between senior management and the analyst team.

• Manage and mentor a team of analysts at varying levels of seniority, providing guidance, performance feedback, and professional development opportunities.
• Foster a collaborative and high-performance team culture that aligns with organizational goals.
• Oversee workload distribution and ensure the team meets deadlines while maintaining quality standards.
• Act as the primary point of contact for leadership on financial and operational performance across projects.
• Develop and implement strategies to optimize project profitability, financial tracking, and operational efficiency.
• Provide insights and recommendations to senior leadership on financial trends, risks, and opportunities.
• Ensure the successful execution of financial processes, including budgeting, forecasting, revenue recognition, and reconciliation, across multiple projects.
• Oversee high-stakes projects and act as a financial authority, resolving complex challenges and ensuring alignment with business objectives.
• Approve and monitor change orders, investigator grants, and site payments to ensure compliance and efficiency.
• Serve as a liaison between the analyst team and cross-functional departments (e.g., finance, operations, legal) to drive successful project outcomes.
• Represent the analyst team in high-level meetings with internal and external stakeholders, including clients.
• Identify inefficiencies in current workflows and lead initiatives to improve financial processes and tools.
• Champion the adoption of new systems or methodologies that enhance the accuracy and efficiency of financial operations.

In addition, the Lead Project Analyst is responsible for, or for oversight of the following duties:

• Monitoring project budgets, including tracking expenditures and reporting variances to management.
• Preparation of financial reports, forecasts, and reconciliations for ongoing projects.
• Process invoices and payments to ensure timely and accurate financial operations.
• Generating routine financial and operational reports for review by senior team members.
• Identifying and escalate discrepancies or concerns in financial data.
• Working closely with cross-functional teams to gather data and support project deliverables.
• Ensures compliance with internal financial policies and procedures, as well as external regulatory requirements.
• Ensures project contract and budget compliance to safeguard profitability while achieving revenue and delivery objectives.
• Identifies risks and opportunities within project financials and proactively recommend solutions to management.
• Primary liaison between finance, operations, and other departments to address project complexities and achieve delivery success.
• Leading discussions with external and internal stakeholders to address escalations or unique project needs.
• Overseeing and validate financial close activities, including invoicing, revenue recognition, and forecasting for complex or high-value projects.
• Conducting in-depth financial analysis to assess project performance and provide actionable insights.
• Leading the change order process, ensuring alignment with project scope and financial goals.
• Overseeing study close-out reconciliation activities, identifying gaps and ensuring resolution.
• Managing and optimize the Investigator Grant budget, ensuring alignment with project forecasts and actuals.
• Leading the financial planning and execution of high-value, multi-faceted projects to meet organizational objectives.
• Developing and present comprehensive financial reports, dashboards, and strategic recommendations to senior leadership.
• Forecast and mitigate financial risks while identifying opportunities for revenue growth and cost optimization.
• Collaborate with clients to align project deliverables with financial and contractual terms, ensuring long-term partnerships.
• Oversee financial aspects of large-scale, high-visibility projects, ensuring alignment with business strategy and profitability targets.
• Lead the development and implementation of financial frameworks to streamline project execution and tracking.
• Drive process improvement initiatives, enhancing operational efficiency and accuracy across the department.
• Lead cross-functional teams to implement new tools, systems, or practices that align with organizational goals.
• Act as a mentor and role model for analysts at all levels, providing guidance, support, and development opportunities.
• Conduct training sessions to share best practices and build team capabilities.
• Provide subject matter expertise on investigator grant management, site payment processes, and reconciliation for complex studies.
• Lead the resolution of nuanced financial challenges, ensuring compliance with regulatory and contractual requirements.

Competencies:

• Problem solver
  1. Can define problems clearly.
  2. Is analytical, can break down complex problems into manageable components.
  3. Creative and innovative thinking.
  4. Resourceful and resilient – can adapt to unexpected obstacles or constraints.
• Gritty
  1. Strong work ethic and demonstration of persisting through setbacks and challenges.
  2. Strong work habits.
  3. Has dedication to a task but understands when to move on.
• Financial athlete
  1. Is resilient, adaptable, goal oriented, and collaborative.
  2. Focuses on continuous improvement.
  3. Can think through different types of problems and how to solve them in a team environment and or independent.
  4. Can build a reputation of accuracy and dependency.
• Critical thinker
  1. Thinks logically – uses evidence to make recommendations, not biased opinions.
  2. Does not accept information at face value but instead questions the underlying assumption and biases to gain a deep understanding of issues.
• Effective communicator
  1. Can clearly articulate thoughts and ideas clearly and persuasively.
  2. Positive attitude and strong soft skills.
• Action Oriented
  1. Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.
• Customer Focus
  1. Is dedicated to meeting the expectations and requirements of internal and external customers; gets firsthand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Creativity
  1. Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming sessions.
• Peer Relationships
  1. Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.

JOB REQUIREMENTS / QUALIFICATIONS/EDUCATION:

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

☐   Lead Analyst Education and Experience:

Bachelor's degree from a four-year college or university in accounting, finance, economics, or related business field, plus greater than four years of project financial analyst experience in a clinical research setting or similar environment, and/or an equivalent combination of education and experience. Revenue recognition and cost accounting experience a plus.

KNOWLEDGE, SKILLS, AND COMPETENCIES REQUIRED

Skills, Knowledge, and Abilities:

All of the above, plus experience with month-end/quarter-end/year-end close and financial statement generation. Must be able to work independently while partnering across functions. Ability to organize data and information effectively and communicate with professionalism and clarity to management, sponsors, and vendors. Ability to team with FP&A professionals as well as business counterparts with limited or no FP&A experience.

Language Ability:

Ability to read and interpret documents such as commercial contracts, Standard Operating Procedures (SOPs), Work Instructions (WIs), procedural manuals, governmental and clinical regulations, and similar documents. Able to communicate effectively to employees, cross departmentally, in management groups, and group meeting settings.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills: 

To perform this job successfully, an individual should have excellent computer skills with excellence in Excel, and proficiency in other standard work tools including Microsoft Office, Word, PowerPoint, Teams, and other software applications. Ability to quickly learn and use new software systems. Hands on experience with accounting software packages such as NetSuite, QuickBooks, or equivalent.

CONDITIONS OF EMPLOYMENT

WORKING CONDITIONS AND PHYSICAL EFFORT

The above job description does not imply these outlined duties are the only duties performed by this employee. The incumbent is expected to perform other related duties necessary for the effective operation of the department and company.

ProSciento reserves the right to change or alter any of the above duties and responsibilities according to the operational needs of the department and company.