Vacancy Name
Associate Executive Assistant

Vacancy No
VN697

Employment Type
Full Time

Location of role
Gaithersburg, MD

Department
Commercial

Key Responsibilities
Main Purpose of Job

To provide comprehensive administrative support to assigned leaders as well as to operational functions, as required. This role involves conducting research, managing multiple calendars and planning intricate international travel logistics and will play a critical role in ensuring smooth day-to-day operations - facilitating communication across departments, and helping senior executives stay focused on high-priority tasks.

Key Responsibilities

- Efficiently manage the complex calendars of senior executives, coordinating meetings, calls, and events. Ensure time is optimized and that key appointments are prioritized. Handle last-minute changes and conflicts with tact and professionalism.
- Organize and manage detailed, complex international travel arrangements, including flights, accommodations, visas, and ground transportation. Anticipate the needs of executives while ensuring compliance with company travel policies and budget constraints.
- Assist with the planning of events, meetings and conferences - liaising where necessary with external vendors
- Provide, as needed, administrative support for US commercial events by overseeing rooming list logistics for event participants and tracking and managing airfare details for attendees
- Schedule on-boarding 1:1 meet and greets with appropriate senior leaders
- Execute onboarding tasks by managing assigned checklist items and ensuring timely completion
- Provide high-level administrative support, including preparation of presentations, reports, and documents.
- Process expenses, manage expense reports, enter POs and enter monthly timesheets (NetSuite and SVB, Agiloft), as needed
- Efficiently schedule and manage multiple Commercial leadership meetings involving large groups of attendees
- Schedule interviews and provide evaluation feedback when needed
- Take meeting minutes as needed
- Manage all aspects of organization's office services.
- Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows
- Invest in building long-lasting relationships both externally and internally
- Manage cash reimbursements, checks and bank reconciliation
- Provide back-up support to other site admins
- Utilize exceptional computer skills, including advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and calendar management software, to optimize daily operations. Use technology, including AI tools, to help solve problems, streamline workflows, and improve efficiency.

Education, Experience and Knowledge:

- 3+ years' experience as administrative assistant or related function
- Advanced computer skills, particularly complete Microsoft Office (i.e. Word, Outlook, PowerPoint and Excel)
- Previous experience providing high level executive support
- Able to manage multiple tasks and work to agreed deadlines while under pressure
- Worked both as part of a team and independently
- Discreet handling of confidential documents and other information
- Knowledge of office administrative practices and procedures
- High school diploma or equivalent required; bachelor's degree preferred.
- Pharmaceutical experience preferred

About the Company
Immunocore (NASDAQ: IMCR) is a pioneering, commercial-stage T cell receptor biotechnology company whose purpose is to develop and commercialize a new generation of transformative medicines which address unmet patient needs in oncology, infectious diseases and autoimmune disease. Our leaders in R&D are internationally recognised as some of the biotech industry's most successful drug developers. We are creating not just an environment where great minds can interact but an innovation powerhouse answering the big questions.

Focused on delivering first-in-class biological therapies to patients, we have developed a highly innovative soluble TCR platform. Our ImmTAX molecules underpin a new generation of precision engineered drugs that harness the immune system to treat a broad spectrum of diseases with high unmet medical need, including oncology, infectious diseases and autoimmune diseases.

We strive to create a diverse and inclusive workplace, while seeking talented individuals to work with us across the many functions that will allow us to deliver new medicines to transform the lives of patients. You will work with outstanding people who together pioneer the research, development and commercialization of bi-specific TCR therapies. We aim to create an environment where individual contributions and initiatives can be maximized, while fostering a culture of collaboration, based on respect and integrity. We want each individual employee to own their career, as part of high-performing teams, and in the context of on-the-job and formal continuous development and training, as well as constructive feedback. We always strive to identify ways to improve what we do and how we do it, by asking questions, voicing opinions, exploring various approaches and staying connected with healthcare professionals, patients, academia and other key partners.