We are currently searching for a skilled professional to join a well-known client’s team as a Remote Clinical Operations Specialist. The Clinical Operations Specialist is responsible to help coordinate tasks, meetings, and materials among Clinical Operations team members. The Clinical Operations Specialist will support Clinical Operations team members by organizing and tracking team and interdisciplinary meetings, publishing outputs, and tracking study materials and team lists, maintaining collaboration portals in addition to other directed activities. Their work will have a direct impact on the organization and the larger clinical industry, making this an amazing career opportunity.

RESPONSIBILITIES

• Perform online research of requested topics/literature via the proper online channels
• Reconciliation and quality review of external and internal databases/materials (i.e., FDA Financial Disclosure forms, ClinicalTrials.gov listings) to be distributed to team
• Review of vendor invoices and Change Orders, including interaction with Finance and Clinical Operations representatives to confirm approval, Meeting coordination and participation, inclusive of agenda creation and distribution of meeting minutes including Clinical Trial Review Board meetings, internal lunch and learns, clinical team meetings, internal ad hoc meetings, advisory boards, key opinion leader engagements, etc. Support of Data Review Plan and clinical monitoring processes and execution as per program or departmental needs.
• Liaise with procurement and/or legal contracting functions as needed
• Support coordination and track preparation of team documents (i.e., clinical study plans, protocol number requests, maintenance of Table of Studies, etc.). Maintenance and communication of organizational charts and support of recruitment and hiring metrics and communication in support of the Clinical Operations function
• Assist with the development and implementation of processes and controlled documents in collaboration with Quality Management
• Maintenance of Resource Planning tool, Microsoft Teams and departmental SharePoint with other Clinical Operations colleagues and contribution to company-wide Intranet SharePoint site(s)
• Collaborate/interact with internal and external stakeholders as related to conduct of required job responsibilities
• Provide high-level support for VP of Clinical Operations and team as needed (meeting registration, scheduling meetings, preparation of presentations, external trial postings and other relevant tasks)
• Any additional tasks as requested in support of Clinical Operations activities

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree in life science or a health- related field preferred
• Minimum 1-year relevant industry experience desired, some Project Management experience is preferred
• Experience developing meeting agendas and finalizing meeting minutes
• Ability to collaborate effectively with the study team, cross-functional team members and external partners (where needed) using collaborative negotiation skills
• Experience using Microsoft Office suite products is preferred

DESIRED QUALIFICATIONS

• Desire to work in a fast-paced, dynamic environment with an innovative mindset
• Excellent interpersonal, verbal, and written communication skills
• Ability to manage multiple conflicting priorities and concurrent tasks
• Strong computer skills including knowledge of Office365, Microsoft SharePoint, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Outlook, and Microsoft Project
• Ability to read, write and speak fluent English

About Advanced Clinical

Advanced Clinical is an award-winning clinical development organization that provides global services including CRO, Functional Support, Quality & Validation, Patient Recruitment and Retention, and Strategic Talent Acquisition solutions for pharmaceutical, biopharmaceutical, biotechnology, and medical device organizations. Our mission is to deliver a truly better clinical experience for our clients and candidates. To learn more about Advanced Clinical which has been named to Chicago Tribune’s Top Workplaces, Chicago’s Best and Brightest Companies, and Best of Staffing Talent & Client, visit http://www.advancedclinical.com.