Medical Affairs Coordinator

A unique pharmaceutical company, Galt has found a better way to enhance the quality of life of patients with products that meet unmet clinical needs, while creating life-changing opportunities for entrepreneurs, our employees, and the individuals within the communities we serve. Galt Pharmaceuticals is seeking an energetic, highly motivated and self-starter Medical Affairs Coordinator!

This is a full-time salaried role with medical benefits, paid time-off and holiday pay benefits. We offer a hybrid, coworking and flex office space environment. Galt offers a 4-day work week, Monday - Thursday (36 hrs.) and our office space is in the Atlanta - Cumberland Vinings vicinity.

Reporting to the Director, Medical Affairs & Scientific Communication, the Medical Affairs Coordinator will support day-to-day operational activities in Medical Affairs. The key responsibilities will include activities related to coordinating schedules and meetings, communications, supporting cross-functional projects, maintenance of SharePoint and TEAMS, and assisting with the onboarding of Medical Affairs Interns, Students, and employees.

As a member of the Team, you will work collaboratively on some of the company's most strategic, complex, and highly valued projects. You will become part of a Team that will embrace your project management skills, eagerness, and passion while giving you the freedom to grow professionally. A successful candidate for this position must possess exceptional time management and interpersonal skills, a strong work ethic, a willingness to be in a supportive role, and be comfortable stepping in and assisting wherever needed. Candidates with a clinical and/or healthcare background are encouraged to apply.

Responsibilities:

• Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards.
• Provides direct administrative support to the Director of Medical Affairs, Medical Affairs Consultants and Medical Affairs Team (coordinating meetings, events, and other gatherings, etc., as required).
• Schedules meetings and/or appointments (i.e., initial, follow-up, rescheduling of meetings and/or appointments), as required.
• Maintains and manages databases, spreadsheets, and other systems related to Medical Affairs activities.
• Supports planning and coordination of programs and its activities and ensures implementation of practices.
• Facilitates communication through appropriate methods between the Medical Affairs team, cross-functional departments, and external stakeholders, including healthcare professionals and Key Opinion Leaders (KOLs).
• Develops and maintains the communication platforms and tools for cross functional sharing and collaboration including managing of SharePoint, TEAMS, etc.
• Responsible for ad hoc projects including sharing of best practices, the development of templates, process mapping and other related projects.
• Assists with the development and maintenance of the Medical Affairs budget.
• Actively manages the document management process (marketing, legal, medical affairs, and regulatory) and maintains comprehensive trackers for active leases, contracts, NDAs, licenses, corporate documentation, and other documents, as necessary.
• Manages the traffic flow of materials through MLR(Medical, Legal, Regulatory) process to OPDP (Office of Prescription Drugs Promotion) submission.
• Maintains and manages Galt blogs and newsletters and other educational and continued education materials.
• Performs other duties as assigned.

Professional Skills:

• At least 2 years related experience preferred.
• Proficiency in Microsoft computer skills (Outlook, Word, Excel, PowerPoint). Advanced understanding of Excel is a required.
• Strong organizational, planning, and execution skills.
• Excellent written and verbal communication skills for interacting with franchisees and internal stakeholders.
• Ability to build and maintain strong relationships with franchisees and other partners.
• Ability to analyze market data, performance metrics, and project outcomes.
• Ability to identify and resolve issues that arise during the development process.
• Organized, proactive, professional, and have a strong sense of customer relation skills.
• Exceptional project management skills, attention to detail, ability to prioritize multiple projects, strong work ethic, positive attitude, and an entrepreneurial spirit.
• Ability to maintain confidential information while being adaptable to learn and be trained on various applications and support implementation of new projects/systems.
• Ability to multitask between competing priorities.
• Quick learner, strong collaboration, and interpersonal skills.
• Organized self-starter, with an ability to prioritize time-sensitive assignments.
• Needs to be able to work in team or independently with minimal supervision.
• Outstanding interpersonal, verbal, and written communication skills.
• Understanding of systems and processes overall and specifically as it relates to administrative responsibilities assigned.

Employment Requirements:

• Must pass Background Check.
• Must be legally able to work in the US.

What's the Culture like at Galt?

We're not your traditional pharmaceutical company! The Galt company culture is dynamic, employee-focused, and entrepreneurial! We are proud to offer a career experience that will make you excited to work every day. We are creating an environment of continuous improvement through collaboration and diverse thinking by solving challenging problems. At Galt, you will have daily opportunities to learn and inspire those around you. You will be surrounded by a team of self-starters who are motivated to make an impact with every interaction. We offer flexible work hours, and we believe in life outside the office.

Below are a few perks of joining our team:

• Enjoy a 4-day work week! (Monday thru Thursday with Friday off!!)
• Friendly, Passionate, and Intelligent Employee Base
• Creative Problem Solving and Entrepreneurial Thinking
• Fast-Paced Environment
• Low-Ego, Solution-Driven Culture
• Catered Lunches

Benefits:

• 401(k) Retirement Savings Plan
• Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Flexible Paid-Time Off
• Paid Holidays
• And more!