Overview

YOUR PASSION, ACTIONS & FOCUS is our Strength

Become one of our Contributors

Join the CareTria Team!

The Accounts Payable (AP) Operations Lead serves as a subject matter expert within the Accounts Payable function. This role is responsible for streamlining day-to-day operations, advance automation initiatives, and ensuring scalable, well-controlled and documented AP processes. The Accounts Payable Operations Lead partners closely with the AP Manager to support execution excellence, process consistency and continuity.

Hybrid position or remote work available ( for the right candidate), must be able to travel to Lakewood, NJ location as needed for training purposes.

NJ area preferred due to training and onsite meetings.

Responsibilities

• Act as a subject matter expert and administer AP modules within Enterprise Resource Planning (ERP) and spend-management platforms (i.e. NetSuite and Ramp); coordinate system integrations and ensure real-time syncing of transactions for accurate reporting
• Lead AP automation initiatives-automate invoice processing, approval routing, and payment scheduling using RAMP to reduce manual tasks and improve accuracy and processing time
• Collaborate with procurement, treasury, and accounting teams to optimize cash-flow management, secure favorable payment terms, and resolve discrepancies or disputes with vendors
• Assist with accurate and timely month-end and year-end close processes for accounts payable and support audits with required documentation
• Document and strengthen internal controls by supporting segregation of duties, approval thresholds, vendor master maintenance, and periodic control reviews
• Identify operational risks, inefficiencies, or recurring errors and implement practical, scalable solutions
• Train users on newly documented processes

The above duties are meant to be representative of the position and not all-inclusive.

Qualifications

Education/Training: Associate or Bachelor's degree in Accounting or a related field preferred

Business Experience:

• 7 or more years of progressive accounts payable (AP) experience preferably managing process improvement initiatives
• Experience implementing AP automation is highly desirable
• Proven experience with ERP and AP automation systems, including NetSuite and Ramp or similar platforms.

KNOWLEDGE, SKILLS & ABILITIES:

• Strong understanding of accounts payable processes and accounting principles, including three-way match and internal controls
• Proficiency with automation software and ability to drive adoption of technology that captures invoice data, routes approvals, and reduces errors
• Strategic mindset with an eye for process optimization and change management; able to identify pain points and implement improvements gradually to support scalability
• Demonstrated professionalism, strong communication, and interpersonal skills, including the ability to collaborate across functions, and build vendor relationships
• Ability to muti-task and change direction as business needs require

PHYSICAL DEMANDS:

• Ability to work for extended periods at a computer workstation and use office equipment
• Ability to participate in meetings, both in-person and virtually, which may require sitting or standing for extended periods
• Visual acuity sufficient for reading and reviewing detailed reports and documentation

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

CareTria is an equal opportunity employer.