Make your mark for patients

We are looking for an Executive Assistant who is organized, proactive, and detail-oriented to join our U.S. Corporate Affairs team, based in our Atlanta, GA office.

About the role

As an Executive Assistant, you will provide high-level administrative and operational support to the Head of U.S. Corporate Affairs. Working with minimal direction, you will help ensure smooth day-to-day operations by managing schedules, coordinating meetings, supporting travel and expenses, and assisting with budget tracking and team logistics. This role is ideal for someone who enjoys anticipating needs, taking ownership, and partnering closely with senior leaders.

Who you'll work with

You will work closely with the Head of U.S. Corporate Affairs and collaborate with cross-functional internal teams and external partners. The team operates in a fast-paced, collaborative, and international environment, where accuracy, discretion, and strong communication are essential.

What you'll do

• Provide high-level administrative support to senior leadership
• Manage calendars, schedules, and meeting logistics with minimal supervision
• Prepare agendas, minutes, and meeting materials
• Coordinate domestic and international meetings and events
• Arrange travel and process expense reports
• Support onboarding, budgeting, and office coordination activities

Interested? For this role we're looking for the following

Minimum requirements

• Bachelor's degree required
• 5+ years of executive or senior administrative assistant experience
• 5+ years experience supporting senior leaders in complex, fast-paced environments
• Proven ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• High level of discretion when handling confidential information

Preferred requirements

• Experience in pharmaceutical, healthcare, or regulated industries
• Ability to work independently with minimal direction
• Experience supporting international teams and travel coordination
• Strong proficiency with Microsoft Office, Teams, and Outlook
• Experience with expense reporting and budget tracking tools
• Exceptional attention to detail and accuracy

Internal applicants should be in their current job for at least 12 months, must meet performance standards and are not on formal corrective/disciplinary process (PIP), warning, final warning, or compliance warning letters within the last 12 months. Please inform your Manager or your Talent Partner before applying to any internal job opportunities.

Unless explicitly stated in the description, this role is hybrid with 40% of your time spent in the office, regardless of your current contractual agreement. If your current working arrangements differ, please contact your Talent Partner to discuss before submitting your application.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable federal, state, or local law. UCB invites you to voluntarily self-identify during the application process. Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment, your employment with UCB, or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws, orders, and regulations.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected] for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.

Requisition ID: 93664

Recruiter: Lori Hanchett

Hiring Manager: Patty Fritz

Talent Partner: Yolanda Johnson

Job Level: NG

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