Court Program Specialist II – Civil Court
Florida, United States
Job Description
Salary: $48,040.08 Annually
Location : 19th Circuit, Court Administration, FL
Job Type: Full-Time Exempt
Job Number: 26-92901
Department: Court Administration
Division: Court Administration
Opening Date: 10/02/2026
Closing Date: 10/16/2026 5:00 PM Eastern
Position Overview
CLASS SUMMARY
The essential function of the position within the organization is to assist judges with the timely disposition of cases through case management, case monitoring, and program implementation for the civil division, to include circuit civil cases, small claims and county civil cases, foreclosure cases and probate cases. The position is responsible for providing information to litigants and trial court staff; reviewing filings; managing and preparing cases for court hearings; briefing judges; attending hearings (if applicable) and other trial court proceedings; maintaining record/filing system; scheduling hearings; and performing related clerical support functions. The position is responsible for collecting and reporting on case/program data and maintaining databases as needed. The position works under general supervision of the Program Coordinator in developing work methods and sequences. This position shall provide case management assistance in the civil divisions.
Key Responsibilities
ESSENTIAL DUTIES
ESSENTIAL DUTIES
% OF TIME
Monitors and determines case status and schedules hearings; determines whether to set a
case management conference or appropriate hearing, or proceeds without a hearing and
prepares appropriate court order or correspondence.
25
Prepares and maintains court dockets; attends court hearings, takes notes, composes and
prepares appropriate orders based on rulings, and provides information to the court as
needed; researches statutes and rules; and applies basic accounting methods.
25
Communicates with attorneys and interested parties regarding additional requirements to advance the administration of a civil cases.
15
Maintains daily, monthly, and yearly statistics regarding volume and types of cases
handled by the civil divisions; or creates and maintains record systems for efficient case
management and follow up.
15
Trains and provides continuing information and assistance to co-workers as needed; and reviews work as needed; provides information to other agencies as requested.
5
Participates with local communities on councils and workgroups to exchange information,
solve problems, and coordinate services.
5
Attends and/or conducts staff and other professional meetings and conferences to
exchange information.
5
Attends technical or professional seminars or conferences to improve professional skills.
5
COMPETENCIES/RESPONSIBILITIES
Data Responsibility
Coordinates or determines time, place, or sequence of operations or activities based on analysis of data and executes determinations or reports on events.
People Responsibility
Persuades or influences others in favor of a service, course of action, or point of view.
Assets Responsibility
Requires responsibility for only small quantities of low-cost items or supplies where opportunities for achieving economies or preventing loss are negligible.
Mathematical Requirements
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.
Communications Requirements
Reads professional publications; composes complex reports and manuals; speaks formally to groups outside the organization.
Complexity of Work
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous close attention for accurate results or frequent exposure to unusual pressures.
Impact of Decisions/Errors
The impact of errors is extremely serious - affects work unit and affects other units or citizens.
Equipment Usage
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs.
Safety of Others
Requires responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties responsibilities.
Qualifications
MINIMUM EDUCATION AND EXPERIENCE GUIDELINES
Education
Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
Bachelor's degree in public administration, business administration, criminal justice, psychology, sociology, or a closely related field.
Experience
Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for- year basis, excluding supervisory experience.
Three years of professional, administrative, analytical related work experience. A Juris Doctorate degree from an accredited law school may substitute for two years of the recommended experience.
CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS
Valid Florida Driver's License
Additional Information
Pay Grade 0
Additional Information:
Benefits: County funded state position - therefore benefits are different than what is listed on the benefits tab of this posting due to State and County interlocal agreement
PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
BOARD APPROVED HOLIDAYS (14 days per year)
If a holiday falls on a Saturday, the Friday before will be observed. If the holiday falls on a Sunday, the following Monday will be observed. The County Administrator is authorized to change the observation schedule of holidays falling on weekends.
VACATION LEAVE
Years of Eligible Service
Vacation Days per Year
Less than 5.0 years
10
5.0 to less than 11.0 years
15
11.0 to less than 21.0 years
20
21.0 to less than 22.0 years
21
22.0 to less than 23.0 years
22
23.0 to less than 24.0 years
23
24.0 to less than 25.0 years
24
25.0 years and above
25
SICK LEAVE
Paid Sick Leave accrues at a rate of eight (8) hours per month of service. Sick leave has an unlimited accrual balance.
OTHER BENEFITS
Health, Dental and Vision Plans
Employee Wellness Center
Life Insurance
Shared Sick Leave
Jury Duty or Witness Leave
Military Leave
Bereavement Leave
OPTIONAL BENEFITS AVAILABLE
Accident Protection Plan
Deferred Compensation
01
Do you have a valid Florida Driver's License?
02
Do you have a BA or the equivalent years of experience to substitute the required educational level on a year for year basis?
03
Are you able to travel within the 4 counties of the 19th Judicial Circuit?
Required Question
Location : 19th Circuit, Court Administration, FL
Job Type: Full-Time Exempt
Job Number: 26-92901
Department: Court Administration
Division: Court Administration
Opening Date: 10/02/2026
Closing Date: 10/16/2026 5:00 PM Eastern
Position Overview
CLASS SUMMARY
The essential function of the position within the organization is to assist judges with the timely disposition of cases through case management, case monitoring, and program implementation for the civil division, to include circuit civil cases, small claims and county civil cases, foreclosure cases and probate cases. The position is responsible for providing information to litigants and trial court staff; reviewing filings; managing and preparing cases for court hearings; briefing judges; attending hearings (if applicable) and other trial court proceedings; maintaining record/filing system; scheduling hearings; and performing related clerical support functions. The position is responsible for collecting and reporting on case/program data and maintaining databases as needed. The position works under general supervision of the Program Coordinator in developing work methods and sequences. This position shall provide case management assistance in the civil divisions.
Key Responsibilities
ESSENTIAL DUTIES
ESSENTIAL DUTIES
% OF TIME
Monitors and determines case status and schedules hearings; determines whether to set a
case management conference or appropriate hearing, or proceeds without a hearing and
prepares appropriate court order or correspondence.
25
Prepares and maintains court dockets; attends court hearings, takes notes, composes and
prepares appropriate orders based on rulings, and provides information to the court as
needed; researches statutes and rules; and applies basic accounting methods.
25
Communicates with attorneys and interested parties regarding additional requirements to advance the administration of a civil cases.
15
Maintains daily, monthly, and yearly statistics regarding volume and types of cases
handled by the civil divisions; or creates and maintains record systems for efficient case
management and follow up.
15
Trains and provides continuing information and assistance to co-workers as needed; and reviews work as needed; provides information to other agencies as requested.
5
Participates with local communities on councils and workgroups to exchange information,
solve problems, and coordinate services.
5
Attends and/or conducts staff and other professional meetings and conferences to
exchange information.
5
Attends technical or professional seminars or conferences to improve professional skills.
5
COMPETENCIES/RESPONSIBILITIES
Data Responsibility
Coordinates or determines time, place, or sequence of operations or activities based on analysis of data and executes determinations or reports on events.
People Responsibility
Persuades or influences others in favor of a service, course of action, or point of view.
Assets Responsibility
Requires responsibility for only small quantities of low-cost items or supplies where opportunities for achieving economies or preventing loss are negligible.
Mathematical Requirements
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.
Communications Requirements
Reads professional publications; composes complex reports and manuals; speaks formally to groups outside the organization.
Complexity of Work
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous close attention for accurate results or frequent exposure to unusual pressures.
Impact of Decisions/Errors
The impact of errors is extremely serious - affects work unit and affects other units or citizens.
Equipment Usage
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs.
Safety of Others
Requires responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties responsibilities.
Qualifications
MINIMUM EDUCATION AND EXPERIENCE GUIDELINES
Education
Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
Bachelor's degree in public administration, business administration, criminal justice, psychology, sociology, or a closely related field.
Experience
Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for- year basis, excluding supervisory experience.
Three years of professional, administrative, analytical related work experience. A Juris Doctorate degree from an accredited law school may substitute for two years of the recommended experience.
CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS
Valid Florida Driver's License
Additional Information
Pay Grade 0
Additional Information:
Benefits: County funded state position - therefore benefits are different than what is listed on the benefits tab of this posting due to State and County interlocal agreement
PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
BOARD APPROVED HOLIDAYS (14 days per year)
- New Years Day
- Martin Luther King Jr.'s Birthday
- President's Day
- Memorial Day
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas Eve
- Christmas Day
- 3 Floating Holidays
If a holiday falls on a Saturday, the Friday before will be observed. If the holiday falls on a Sunday, the following Monday will be observed. The County Administrator is authorized to change the observation schedule of holidays falling on weekends.
VACATION LEAVE
Years of Eligible Service
Vacation Days per Year
Less than 5.0 years
10
5.0 to less than 11.0 years
15
11.0 to less than 21.0 years
20
21.0 to less than 22.0 years
21
22.0 to less than 23.0 years
22
23.0 to less than 24.0 years
23
24.0 to less than 25.0 years
24
25.0 years and above
25
SICK LEAVE
Paid Sick Leave accrues at a rate of eight (8) hours per month of service. Sick leave has an unlimited accrual balance.
OTHER BENEFITS
Health, Dental and Vision Plans
Employee Wellness Center
Life Insurance
Shared Sick Leave
Jury Duty or Witness Leave
Military Leave
Bereavement Leave
OPTIONAL BENEFITS AVAILABLE
Accident Protection Plan
Deferred Compensation
01
Do you have a valid Florida Driver's License?
- Yes
- No
02
Do you have a BA or the equivalent years of experience to substitute the required educational level on a year for year basis?
- Yes
- No
03
Are you able to travel within the 4 counties of the 19th Judicial Circuit?
- Yes
- No
Required Question
Apply
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