Receptionist - New York, NY

Location: 9th Avenue, New York, NY - 100% Onsite
Contract Pay Range: $35.00-$38.50/hour
Employment Type: Contract-to-Hire
Conversion Salary: $68,000-$73,000 annually

Alphanumeric is hiring a Receptionist to support a well-established organization with a strong presence in the financial and insurance industries in New York, NY.

We are seeking a reliable, professional, and personable individual who enjoys creating a positive first impression and keeping office operations running smoothly. As the first point of contact for visitors, clients, and employees, the Receptionist will play an important role in maintaining a welcoming, organized, and professional office environment.

Key Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and courteous manner.
• Direct visitors to the appropriate individual, meeting room, or office location.
• Maintain a clean, organized, and professional reception and common area.
• Respond to inquiries and provide accurate information in person, by phone, and via email.
• Support visitor management procedures, including issuing visitor badges, maintaining guest logs, and monitoring access through the reception desk.
• Receive, sort, and distribute incoming mail and deliveries and prepare outgoing shipments.
• Maintain calendars, seating logs, spreadsheets, and other office records as needed.
• Coordinate office lunches, meetings, and catering requests.
• Monitor office and pantry inventory and communicate or coordinate supply needs.
• Perform general administrative and clerical duties in support of office operations.
• Maintain pantry and common areas, including restocking supplies and loading/unloading the dishwasher.
• Assist with special office projects and additional administrative tasks as assigned.

Job Requirements

Qualifications & Skills

Customer Service, Communication & Organization

• Excellent customer service and interpersonal skills with a polished, professional, and courteous demeanor.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and remain composed in a fast-paced professional environment.
• Proactive, dependable, and adaptable approach to supporting employees, visitors, and overall office operations.

Technical Skills

• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Comfortable operating standard office equipment, including printers and copiers.
• Experience maintaining calendars, spreadsheets, logs, and basic office records.

Confidentiality & Compliance

• Ability to handle sensitive and confidential information with professionalism and discretion.
• Understanding of and commitment to applicable privacy and confidentiality requirements, including HIPAA compliance where relevant.

Preferred Qualifications

• Previous experience in reception, front desk operations, hospitality, customer service, or administrative support.
• Experience working in a professional corporate office environment is strongly preferred.

This is an excellent opportunity for someone who is highly organized, service-oriented, and comfortable serving as the face of a professional office while providing hands-on administrative and workplace support.