Location: Remote - Thousand Oaks, CA

Employment Type: Contingent Worker (Contract, W2)

Contract Length: 6 months (possible extension)

Compensation: $42/$48 per hour (based on experience)

Summary of the Role

Support multiple workstreams within Global Development Operations through effective day-to-day coordination, execution, and tracking. This individual contributor role ensures operational processes and time-sensitive requests progress reliably by maintaining status, owners, deadlines, and follow-up actions. Collaboration with leaders and teams across the organization is critical to ensure information flow and timely execution.

Key Responsibilities

• Maintain workstream trackers, dashboards, calendars, and supporting documentation for easy stakeholder access
• Coordinate recurring activities such as leadership meeting prep, action tracking, goals and measures updates, hiring dashboards, and input collection for budget/forecast
• Track contingent worker and resource requests, backfills, approvals, and follow-ups; escalate missing information or delays
• Reconcile inputs from multiple sources and trackers, identify discrepancies, and prepare summary reports for review
• Liaise with functional owners, regional heads, Finance, HR, and others to gather updates, clarify handoffs, and meet deadlines
• Prepare agendas, meeting materials, status and decision-support reports using established formats
• Identify and highlight risks, overdue actions, resource/data gaps, and process issues for prompt resolution
• Document processes, decisions, and handoffs to enhance continuity and team visibility

Required Experience & Skills

• Strong organization and ability to drive follow-through across concurrent workstreams and deadlines
• Clear written and verbal communication skills to request updates and summarize status for various audiences
• Experience maintaining trackers, dashboards, reports, and process documentation with attention to detail
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, SharePoint, Teams); experience with Smartsheet or similar tools is a plus
• Good judgment in managing sensitive business and workforce information
• Ability to work independently, raise issues proactively, and adapt to changing needs

Top 3 Must Have Skills

1. Strong organization and follow-through

2. Clear written and verbal communication

3. Experience managing trackers, dashboards, and documentation with high attention to detail

Day-to-Day Responsibilities

• Maintain up-to-date trackers and dashboards for all workstreams
• Coordinate recurring meetings, collect and reconcile operational inputs, and track action items
• Interface with functional partners to collect updates and ensure deliverables are met
• Prepare meeting materials and concise reports for leadership
• Promptly flag issues, risks, or overdue items to GDO leaders

Basic Qualifications

• Doctorate degree
• Master's degree and 2 years of experience
• Bachelor's degree and 4 years of experience
• Associate's degree and 8 years of experience
• High school diploma / GED and 10 years of experience

This posting is for Contingent Worker, not an FTE