Description

The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics, maintaining recruiting systems, and ensuring a smooth and efficient hiring process. This role is responsible for coordinating candidate communications, scheduling interviews, and delivering a consistent, high-quality candidate experience throughout all stages of recruitment.

Key Responsibilities:

Interview Coordination & Logistics:

• Calendar Management: Schedule complex, multi-stage interviews across multiple time zones, managing last-minute rescheduling and calendar conflicts with agility.
• Candidate Logistics: Coordinate candidate travel, lodging, and expense reimbursement processes as needed.

Recruiting Operations & ATS Management:

• Data Integrity: Open, update, and close job requisitions within the Applicant Tracking System (ATS), ensuring accurate data pipeline hygiene.
• Job Postings: Manage the external posting of open positions across career sites, university platforms, and job boards.
• Hiring Events: Provide administrative and logistical support for job fairs, campus recruiting, and community outreach events.

Candidate Experience & Collaboration:

• Communications: Act as a brand ambassador, providing timely, empathetic updates to candidates throughout the hiring lifecycle.
• Stakeholder Partnership: Partner closely with 4G Clinical's Senior Recruiter and Hiring Managers to streamline workflows and unblock bottlenecks in the hiring process.
• Compliance: Maintain confidentiality and ensure all hiring practices comply with data privacy regulations (e.g., GDPR, CCPA) and employment laws.

Requirements

• Experience: 1-3 years of experience in a recruiting coordinator, HR assistant, or fast-paced administrative support role.
• Tools: Hands-on experience with standard ATS platforms (e.g., UKG Ready, Greenhouse, Workday, Lever, Jobvite).
• Software: Proficiency with Google Workspace (Calendar, Docs, Sheets) or Microsoft Office 365.
• Time Management: Proven ability to prioritize heavy workloads and switch gears quickly in a fast-paced environment.
• Communication: Exceptional written and verbal communication skills, with a strong focus on customer service.
• Discretion: Demonstrated ability to handle sensitive and confidential information with strict professionalism.

Preferred Qualifications

• Prior experience working in an HR or recruiting environment.
• Experience supporting high-volume hiring or working within a fast-scaling organization.
• Basic familiarity with recruiting compliance and best practices.

Education

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical work experience.

Compensation: $25-$30/hourThe salary range listed above represents a good-faith estimate of the base pay for this role and is provided to comply with applicable laws and regulations. The actual base salary offered will depend on factors such as the candidate's location, qualifications, experience, and skills