About the Role

We're looking for a highly organized, people-first HR & Office Assistant to be the operational backbone of our Santa Clara headquarters. This role sits at the intersection of HR support and office operations - you'll be the first face visitors see, the person who keeps the office running smoothly, and a key support to our HR team as we scale.

This is an ideal role for someone early in their HR or operations career who wants broad exposure in a fast-moving medtech environment.

What You'll Do

Front Desk & Office Operations

• Serve as the primary on-site receptionist - welcoming visitors, managing building access, and creating a professional first impression
• Handle incoming mail and packages, including scanning and routing checks and sending tax documents to Paylocity.
• Own office supply and snack inventory - proactively monitoring levels and placing orders to keep the office stocked

HR Support

• Provide data entry and administrative support in Paylocity (HRIS)
• Coordinate interview scheduling across hiring managers and candidates, ensuring a smooth candidate experience
• Assist with maintaining the Employee Handbook and other HR compliance related tasks

Field Sales Credentialing

• Coordinate with reps and hospital credentialing offices to resolve outstanding requirements and minimize time-to-access delays

Events & Culture

• Assist with planning and execution of company events, including Town Hall meetings, team gatherings, and milestone celebrations
• Assist with planning and execution of senior leadership events (offsites)
• Support facilities coordination as needed across our office locations

What We're Looking For

• An adaptable, proactive problem solver with 1-2 years of administrative, office operations, or HR support experience
• Strong organizational skills and attention to detail - you follow through and nothing falls through the cracks
• Warm, professional communication style; comfortable being the first point of contact
• Proficiency with Microsoft Office/M365; experience with an HRIS (Paylocity a plus) is a bonus
• Discretion with confidential information - HR handles sensitive data and you'll treat it accordingly

Salary Range

$22 - $26 per hour

EBR Systems, Inc. does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. Please refrain from solicitations at this time.

About the Company

What if your work doesn't just support innovation-what if it changes lives?

At EBR Systems, Inc., we are not imagining that future-we are building it. We are the team behind the world's first FDA approved, leadless left ventricular endocardial pacing device for heart failure. It's a breakthrough redefining what's possible in heart care, and it's just the beginning!

We don't just create game-changing medical devices-we grow people. Patients come first in everything we do. You will be empowered to solve real problems and to do meaningful work that truly makes a difference.

If you are driven by purpose, excited by challenge, and ready to shape the future of cardiac technology, we want to hear from you. Visit us at https://www.ebrsystemsinc.com/ to learn more-and join us in our work Empowering Physicians, Powering Hearts.

EBR Systems is an equal opportunity employer veterans/disabled. We celebrate diversity and are committed to creating an inclusive environment for all employees.