Coordinator, Business Operations - Pediatrics Nutrition

Division: Pediatrics

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $41,798 - $55,731

FLSA Status: Nonexempt

Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.

Summary

We are seeking a Coordinator, Business Operations to provide high-level administrative and operational support to the CNRC Center Director. This role partners closely with the Director to manage a complex and dynamic schedule, coordinate multiple calendars, organize and facilitate Microsoft Teams meetings, and serve as a key point of contact for internal and external communications.

Key responsibilities include managing responses and correspondence related to the Obesity and Energetics Offerings Newsletter, coordinating and facilitating group meetings on behalf of the Director, preparing meeting materials, and ensuring efficient follow-up on action items. The ideal candidate is highly organized, detail-oriented, proactive, and capable of effectively managing multiple priorities in a fast-paced environment while maintaining professionalism and excellent communication skills.

Job Duties

• Greets and escorsts guests coming to the CNRC to meet with the Center Director.
• Provides Telephone coverage for the Center Director's telephone lines. Emailing telephone messages to the Center Director.
• Serves as primary calendar scheduler for the Center Director for internal and external meetings.
• Maintains the CNRC multiple conference room schedules. Point of contact for scheduling all CNRC meeting rooms.
• Newsletter support for Obesity and Energetics Offerings. Replying to emails sent to the site.
• TEAMS meetings scheduler for the Center Director. Facilitate external to BCM requested Zoom meetings on calendar.
• Enters all Center Director travel on calendar. Process travel in Concur for reimbursements.
• Assists with other Center Director clerical and data requests as needed.
• Orders supplies and catering for the Center Director's meetings and admin group in Jaggaer.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Bachelor's Degree.
• Experience managing intense schedules.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26179