Project Coordinator - Patient Advocacy & Communications

Location: Durham, NC (Onsite Preferred)
Pay Rate: Up to $22.00/hour
Industry: Pharmaceuticals / Life Sciences
About the Opportunity

We are seeking an organized and detail-oriented Project Coordinator to provide administrative and event coordination support to the Head of Communications.

This role will assist with scheduling, travel arrangements, expense reporting, meeting coordination, and patient advocacy initiatives.

The ideal candidate has strong experience with Microsoft Outlook and Concur, excellent organizational skills, and the ability to independently manage multiple responsibilities.
Key Responsibilities

Patient Advocacy & Event Coordination

• Assist with planning, coordinating, and executing patient advocacy and disease-awareness events, including scheduling, logistics, invitations, and preparation of materials.
• Collaborate with internal teams and approved external agencies to coordinate event materials, presentations, and briefings.
• Maintain accurate event records, including attendee information, action items, and follow-up activities.
• Support event activities in accordance with established patient engagement guidelines and organizational procedures.

Administrative & Communications Support

• Provide day-to-day administrative and project coordination support to the Head of Communications.
• Manage calendars, schedule meetings, coordinate logistics, and handle routine correspondence.
• Arrange business travel and process expense reports using Concur.
• Assist with basic budget tracking and expense documentation.
• Prepare, format, and distribute presentations, meeting agendas, and other communications materials.
• Record meeting minutes, monitor action items, and follow up on outstanding deliverables.
• Organize and maintain electronic files and shared documentation using Microsoft Teams, Outlook SharePoint, Concur, and other internal systems.

Project Coordination & Compliance

• Track project activities, deadlines, and deliverables to ensure timely completion.
• Coordinate with cross-functional teams to support communications and patient advocacy initiatives.
• Maintain accurate documentation and follow established organizational policies and procedures.
• Identify and escalate questions, concerns, or potential compliance issues to appropriate team members.
• Support continuous improvement of administrative processes and team workflows.

Job Requirements

Required Qualifications

• Bachelor's degree.
• 4-5 years of relevant experience in project coordination, administrative support, event coordination, or a related role.

Proficiency with Microsoft Outlook and Concur is required.

• Strong organizational skills with excellent attention to detail.
• Demonstrated ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently, take ownership of assigned responsibilities, and follow through on commitments.
• Professional and collaborative approach to working with stakeholders at various organizational levels.

Preferred Qualifications

• Experience with Microsoft Excel.
• Familiarity with Microsoft Teams, Outlook, SharePoint, PowerPoint, Concur.
• Previous experience supporting senior leadership or communications teams.
• Experience coordinating corporate events, meetings, or stakeholder engagement activities.
• Background in pharmaceuticals, healthcare, life sciences, or another regulated industry.

Work Arrangement

• Durham, NC - Onsite candidates strongly preferred.

Interview Process

• Initial 45-minute interview.
• A second interview may be requested.