Location: Hybrid - Thousand Oaks, CA

Employment Type: Contingent Worker (Contract, W2)

Contract Length: 12 months (possible extension)

Compensation: Open Market

Summary of the Role

Join a global program management team at a large biotech pharmaceutical leader, supporting medical device and combination product development from early stages through commercialization. You will help drive project execution, coordinate cross-functional efforts, and support process improvements in a regulated environment. This role enables you to make a tangible impact on global projects while working both onsite and remotely.

Key Responsibilities

• Facilitate cross-functional coordination for medical device and combination product development programs
• Develop and maintain integrated project plans, timelines, milestone trackers, and action logs
• Partner with engineering, quality, regulatory, clinical, manufacturing, supply chain, and additional teams to ensure aligned execution
• Organize and support core team meetings and program reviews, including agenda preparation, decision documentation, and follow-up
• Track project status against timelines and milestones; escalate risks, delays, or issues
• Create and update project dashboards, status reports, presentations, and milestone review materials
• Maintain program documentation to ensure readiness for design reviews, phase gates, and launch activities
• Assist with risk, issue, assumption, and change tracking to maintain program visibility
• Support coordination with external suppliers and partners as applicable
• Contribute to process improvement initiatives for project management practices and team routines

Required Experience & Skills

• Strong organizational and communication skills
• Demonstrated initiative and follow-through on project tasks
• Experience in project management roles within large, matrixed organizations
• Ability to work effectively across diverse, cross-functional teams
• Proficiency in project planning, tracking, and reporting

Preferred Qualifications

• Experience with medical product/device or technical programs in addition to project management

Top 3 Must Have Skills

1. Project planning and tracking, maintaining integrated project plans, schedules, milestones, risks, and reporting

2. Cross-functional coordination and communication across multiple disciplines in a matrixed environment

3. Strong organization and follow-through on multiple priorities, action items, and documentation

Day-to-Day Responsibilities

• Update and maintain project plans, trackers, and milestone schedules
• Coordinate and organize meetings across functional teams; prepare agendas and document actions
• Monitor project progress and proactively identify and escalate issues or risks
• Prepare status materials for leadership and team meetings
• Manage and organize program documentation for regulatory readiness
• Coordinate activities with suppliers and partners affecting program deliverables
• Continuously improve project management templates, processes, and routines
• Support compliance efforts to align with design control, quality systems, and regulatory standards

Basic Qualifications

• Doctorate degree
• Master's degree and 2 years of experience
• Bachelor's degree and 4 years of experience
• Associate's degree and 8 years of experience
• High school diploma / GED and 10 years of experience

This posting is for Contingent Worker, not an FTE